Partner
RazoRSharp Networks
Back to Playbooks
Operations
ELIMINATE
Priority
May 5, 2026

Eliminate 10+ Hours of Weekly Waste with the AI Time Audit Playbook

The outcome

Identify 10+ hours of recurring waste each week and convert repeated tasks into SOPs and AI automations.

The system prompt + 8-step SOP for running an AI Time Audit. Categorize every 15-minute block (Proactive / Reactive / Admin / Family / Prospecting), surface the proactive-vs-reactive ratio, and convert repetition into systems.

What This Playbook Does

Walks an operator through the 6-Step AI Time Mastery process: audit time data, identify waste, and convert anything repeated twice or more into an SOP or AI automation. Targets recovering 10+ hours of weekly waste and lifting the proactive-vs-reactive ratio toward 80/20.

Step 1 — Conduct the AI Time Audit (Foundation)

Establish a measurable baseline before changing anything.

  1. Log activities every 15 minutes for 5 workdays in a Google Sheet or Excel.
  2. Columns: Time Block | Activity | Category | Notes.
  3. Have ChatGPT analyze the data and calculate:
    • Total hours per category
    • Proactive vs reactive ratio
    • Tasks repeated 2+ times (mark for SOP/automation)
  4. Categorize each block as Proactive, Reactive, Admin, Family, or Prospecting.

Deliverable: "AI Time Audit Report" with baseline efficiency and the top 3 improvement targets.

Read the full SOP + system prompt

You\u2019re seeing the first part of this playbook. The complete step-by-step setup, run procedure, copy-paste prompts, and variations are unlocked on the next tier.

Free signup unlocks every Free-tier playbook in full.